The Library is a wonderful place for people to meet and have groups together. Library spaces can be reserved either when the Library is open or closed. The meeting space is available for use by community groups —civic, cultural, or educational —at no cost. However, donations to help defray the expense of having the room heated, lit, etc., may be left with library staff.
When we are open: You can reserve space in the upstairs of the Library when it is open. Most of the time, the space upstairs is only busy after school (3pm-5pm) so that leaves a lot of opportunity for other times. A reserve sign would be put upstairs when the space was set aside for a group and patrons would be notified when they came in that the upstairs space was occupied. Because it is a public space, if there were patrons that needed to use the upstairs public computers because the downstairs computer was occupied, they would be allowed to do so.
When we are closed: The Library can be reserved when it is not open. We are open: M: 10-6 T: 2-7 W:10-6 TH:2-6 FRI: 2-7 SAT: 10-2.
In both cases: Please refer to our below Policy for using our space. If it is a good fit for your group, please fill out the application below and email it to the Library Director or drop it off at the Library. Email Address: Library@Williamstownvt.org
Policy: USE OF LIBRARY MEETING SPACE AT THE AINSWORTH PUBLIC LIBRARY revised 1/1/2020 by the Board of Trustees and Library Director
A. The Ainsworth Public Library space can be used either when the library is closed or when it is open. The meeting space is available for use by community groups —civic, cultural, or educational —at no cost. However, donations to help defray the expense of having the room heated, lit, etc., may be left with library staff.
B. All meetings must be free and open to the public. Our meeting space may not be used for the purpose of selling or promoting a service or product, soliciting donations, for private social events, or for meetings in which confidential matters are discussed that affect the town.
C. Scheduling is done through the Library Director. The Library Director has the authority to decide appropriate use and times for scheduling meetings.
D. All meetings will be listed on the Library’s online calendar by library staff; the listings will include contact information for the meeting. Users of our meeting room space are responsible for any additional publicity unless it is agreed and arranged ahead of time with the Library Director. Advertising must include contact information of the presenter / group. Independent programs cannot be presented as library-sponsored programs unless agreed and arranged ahead of time with the Library Director.
E. The use of the Library’s meeting space does not constitute endorsement by the Board of Trustees or staff.
F. All audio/visual media are protected by copyright laws. Only movies that are designated as public domain material, are accompanied by Public Performance Rights, are covered by the Library’s Public Performance Site License, or for which the user has made arrangements with the film studio, may be shown at the Library. Responsibility for compliance with copyright laws and all consequences of copyright infringement lie with the user. The Library disclaims any liability or responsibility related to copyrights resulting from meeting space use.
G. Meeting groups cannot use library computers, copiers, phones, air conditioners, or heat without permission from the Library Director. Groups must pay for any copies that they make for their meetings ahead of time.
H. It is incumbent upon the Board of Trustees to protect the Library and its contents from damage due to misuse. Organizations and groups using the meeting space must designate an individual to sign the “Guidelines for Use of Library Meeting Space,” under which the organization or group assumes responsibility for any damage to library property or personal injury while using the meeting space. The Library shall be held harmless for any injury to individuals or damage to personal property during the use of the meeting space. The signed document will be kept in the Library and a copy given to the representative of the organization. The guidelines state who is responsible for (1) the key, if used; (2) making sure guidelines are followed; and (3) making recompense for any damages. Misuse of library property or failure to follow the Guidelines will result in curtailment of privileges and restitution for damages incurred. (Adopted December 14, 2019)